Response provided by Administrative Services Manager, Hayden Migl:
Where does it state in the agreement that the actual generator purchase, regarding make, model, ability, will be approved by City staff?
The agreement does not specify that the actual generator purchase must be approved by City staff. The agreement does specify that the funding is to be used to install a generator at the high school campus so that it can be used as an emergency shelter. They are also required to provide required reports as subrecipients of the City’s ARP funding.
I see that we specify a 600-kilowatt diesel generator, automatic transfer switch, electrical installation, and associated engineering services. I want to ensure there is no lack of communication or understanding by either party regarding the specifications.
If it is not there, why wouldn't we want to approve exactly what they propose to spend CITY money that will serve the CITY?
City Council received a presentation that included additional details regarding this project in May and approved allocating this funding to the school district in June. School District staff are more familiar with their facilities and the specifications needed in order to install a generator that can provide power to a portion of the San Marcos High School campus.
Is this covered under an administrative agreement that isn't part of the packet?
The City does not want to take on the liability of design for SMCISD facilities, but we do want to ensure that the generator will serve the public need during an emergency. School District staff are more familiar with their facilities and the specifications needed in order to install a generator that can provide power to a portion of the San Marcos High School campus which will serve as an emergency shelter location. The funding agreement specifies the purpose of generator and City will ensure that this purpose is met. City Council received a presentation that included additional details regarding this project in May and approved allocating this funding to the school district in June.
I reference this: 3.3 The City will disburse to the Recipient an amount not to exceed $445,000 by check or wire transfer, at the City's sole option within five (5) business days of contract execution.
Where is the "contract" - this document is noted as a Funding Agreement.
When will council see that document?
This funding agreement is the contract referenced in the document.
